50 - 50 Drawings
All 50 - 50 drawings shall be conducted in full accordance with the State of Michigan Charitable Gaming rules and regulations for raffles. Per the Charitable Gaming rules, a raffle license is not required if "The total retail value of all the prizes does not exceed $100.00 in a consecutive 24-hour period." The Parents Club has adopted NDPMA's policy that if a 50-50 drawing approaches $100, the drawing will be held at $99.00 payout and a new drawing started. |
Advertising
Many NDP/MA avenues are available for event advertising besides the traditional press and media including the Blarney Stone, Back-Pack mail (Waterford campus), NDP/MA web site, and the Advancement Office. Contact the event Board representative for more information. In addition, when a raffle will be held at the event, the State of Michigan raffle license number must appear on all media. |
Chair Guidelines
All Parents Club events and activities shall adhere to the following sequence of events:
- Prior to the start of planning, the chair shall meet with the assigned PC Board representative responsible for the event or activity to review and finalize budget and volunteer assignments.
- An event treasurer and/or secretary should be assigned by the chair as event financial or communication dictates.
- The event chair or a designated representative shall attend monthly Parents Club meetings during the planning period and immediately after the event.
- All expenses shall be pre-approved by the event chair and responsible Board representative. Failure to pre-approve expenses may result in the non-payment or non-reimbursement of event expenses by the Parents Club.
- An event report shall be submitted to the Board including financial report, problems, and recommendations for the next event.
- The Event Binder shall be updated and turned into the Board.
- All legal contracts are to be signed only by NDP/MA administation.
- When the chair is not planning on returning for the next year\'s event, mentor the new chair about event specifics. |
Event Binders
Event Binders are an important source of information that keep our events professional and well run. They avoid "reinventing the wheel" when new chairs assume event responsibility. Binders should be updated with, at a minimum, an event summary, prior and current financials, copies of contracts, copies of licenses, copies of collateral and advertising, vendors used and pricing, Lessons Learned, Best Practices, volunteer and staffing comments, and recommendations for the next event. |
Event Budgets
The Parents Club is financially responsible for an annual budgeted contribution to NDP/MA. Therefore, all event budgets must be maintained unless otherwise indicated by the Parents Club Board. |
Expense Advances and Reimbursements
Approved event spending can be handled in one of three ways:
- as a cash advance from the Parent Club Treasuerer,
- as a check request made out directly to the supplier, or
- as a reimbursement for expenses.
In all cases, the Parents Club Check Request and Reimbursement Form should be filled out by the requestor, signed by the event chair, and submitted to the Treasurer per instructions on the form. |
Raffles
All raffles shall be conducted in full accordance with the State of Michigan Charitable Gaming rules and regulations for raffles. Per the Charitable Gaming rules, a raffle license is not required if "All the raffle tickets are sold at the single gathering of the qualified organization." If raffle tickets are sold outside of the event\'s time or location, a raffle license is required. Since the raffle license number must appear on all event tickets and advertising, appropriate lead time is necessary to procure the license prior to ticket or advertisement printing. |
Tickets
When a raffle will be held at the event, the State of Michigan raffle license number must appear on all media. |
Vendors
If a new or different event vendor is to be used from the prior year, please contact the Board representative for additional information.
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